When organising a single sports event or a sports camp the following steps are recommended (see also the last section of the Handbook, Sports and Games, for a checklist)

General preparations

• Contact relevant institutions, organisations and associations.
• Organise preparatory meetings with representatives of as many groups and organisations as possible, either in joint or in separate meetings.
• Identify tasks and responsibilities: organise one or several teams ? trainers, teachers, monitors, parents, volunteers, etc.
• Determine easy mechanisms for communication and decision making before and during the event.
• Draw up a budget estimate.
• Prepare and implement a campaign, dissemine information on a large scale to raise general awareness on the issue and target potential participants as well as the public.
• Identify suitable sites and facilities for the event: consider the need for a playing field, accommodation, dressing rooms, etc.
• Select and schedule sports activities.

Logistics

• Identify and procure the necessary equipment and incentives (including food, soft drinks)
• Organise the storage of equipment
• Clarify the use of equipment after the camps