Introduction project management tools

Value of project management

Why are some projects a success while other projects fail? Clearly, it is not only a matter of budget and dedication. Luck helps naturally. Research shows however that projects which are designed and planned with care, have a much higher success rate and longer lasting effects. So thorough planning contributes highly to success. It is recommendable to consider a number of key questions at the start of the process:

  • Where are you now and where do you want to be?
  • What will you need to do to get there?
  • Which stakeholders and organisations have interests and positions along this route?
  • What role can available tools play to achieve your goals?
  • How will you learn from your experiences en route?

14 tools

Even though most people rationally know the importance of this starting phase of any project, it often receives too little attention. Furthermore, in many cases the role of stakeholders and potential partners is disregarded or considered after the planning stage. Practice shows that this pitfall reduces potential effects strongly. For this reason, we offer you a set of project management tools in this section. All these tools can be use at one or more stages of the project cycle. We wish you lots of success and inspiration with your sport for development projects!

Tango toolkit

The tools in this section have been developed by MDF Training and Consultancy. They are taken from the Tango Toolkit, 40 tools for Institutional Strengthening and Organisational Development. The compleet Tango Toolkit is als included (398 pages, pdf)

Quotes

"Failing to plan is planning to fail". (proverb)

"Good plans shape good decisions. That's why good planning helps to make elusive dreams come true." (Lester R. Bittel, The Nine Master Keys of Management)

"When planning for a year, plant corn. When planning for a decade, plant trees. When planning for life, train and educate people." (Chinese Proverb)

"Plan more than you can do, then do it. Bite off more than you can chew, then chew it. Hitch your wagon to a star, keep your seat, and there you are." (Source Unknown)

Stakeholder analysis

Who should I involve in formulation: Who is supportive or obstructive to this initiative?

Institutiogramme

How are all stakekolders relating to each other?

Problem tree analysis

How are all problems (of the target group) interlinked?

Coverage matrix

Who does what (in the whole sector of the stakeholders)?

Environmental scan

What happens around us?

Strategic options

What could be done in respons to the situation?

Envisioning

How do we come to innovative solutions?

Logical Framework

How do we make a systematic, comprehensive plan?

Assumptions

What are risks?

Indicators

How do we know whether we are exactly on track in getting where we exactly want to be at the end?

Participation matrix

Who will do what (in the project)?

Training Needs Assessment

Who should learn what to implement this project?

Organisation assessment

Can this organisation implement this project?

Process flowchart

How does and should this work?